1. Identity
1.1 The name of the club
shall be the Chain Reaction Bicycle Club Inc (CRBC), a not-for-profit
corporation in the State of Wisconsin.
1.2 The mission of the club:
“The Chain Reaction Bicycle Club is committed to excellence in cycling, and
life-long participation in the sport at all levels.”
1.3 The vision of the club includes recreational and fitness biking, touring,
and racing. CRBC will sponsor recreational, touring and racing cycling
activities/events, provide community educational programs, advance bicyclists’
rights and safe bicycling practices, as well as promote, builds and maintain
bicycle trails, and other activities in keeping with the Mission Statement.
2. Government
2.1 The government of the
club shall be by an Executive Board.
2.1.1 The Executive Board
shall consist of the Executive officers described below, the chairpersons of
standing committees, and the immediate past president.
2.1.2 The Executive Board
shall be composed of club members in good standing.
2.1.3 The Executive Board
shall be responsible for implementation of programs and activities that support
the Mission Statement of CRBC. The Board will also create and administer Club
policy to that end.
2.1.4 Items requiring
approval of the Executive Board shall be by a simple majority of the Board
members.
2.2 The Executive Officers of
CRBC shall be a President, Vice-President, Secretary, Treasurer, and three at
Large Members.
2.2.1 The Executive Officers shall be elected annually at the Annual (year
end) club meeting and shall serve terms from January 1 to the 31st of
the following December.
2.2.2 Executive Officers shall serve one year terms, with the possibility of
reelection for the second one year term.
2.2.3 The President shall be elected from among the current Executive
Officers.
2.2.4 The Duties of the
President shall be to preside over the meetings of the Executive Board, to
preside the monthly and special meetings, to approve Committee Chairpersons, and
to oversee the implementation of programs and activities that support the
Mission Statement of CRBC.
2.2.5 The Duties of the
Vice-President shall be to preside at meetings in the absence of the President,
to assist the President in overseeing club activities, and to initiate and
oversee the annual audit.
2.2.6 The Duties of the
Secretary shall be to take minutes of Executive Board and club meetings, to
maintain a file of all club correspondence, to keep records of club activities,
and to supervise elections.
2.2.7 The Duties of the
Treasurer shall be to solicit payment of dues, to maintain an accurate account
of club income and expenditures, to pay all bills approved by the Executive
Board, to report the state of the club finances on a monthly basis, and to
supervise elections. The Treasurer shall file the appropriate corporate reports
with the State of Wisconsin and the IRS. The Treasurer shall also oversee the
production of an annual budget.
2.3 Should the Presidency
become vacant, the Vice-President shall assume the Presidency. A vacancy in any
other office shall be filled by special election at the monthly Executive Board
meeting following the occurrence of the vacancy.
2.4 An officer may be removed
at anytime either by a vote of two-thirds majority of the members, or by
unanimous vote – excluding the officer concerned – of the members at a meeting
containing a quorum.
3. Elections
3.1 The Executive Board shall
appoint a Nominating Committee prior to the 1st of October each year.
3.2 The Nominating Committee
shall prepare a slate of offices for the October Board meeting.
3.3 The Slate of Nominees
shall be published in the newsletter or mailed to the club members at least
fifteen days prior to the Annual (year end) club meeting. There shall also be
opportunity for write-in candidates on the ballot at the Annual meeting.
3.4 The elections of each Executive Officer shall be by a simple majority of
the members present and voting at the Annual (year end) meeting.
3.5 The voting shall be done by ballot. The ballots shall include a place for
write-in candidates. The Secretary shall prepare the ballots
4. Membership
4.1 Membership shall be open
to anyone supporting the Mission Statement of CRBC. The standing requirement of
membership shall be responsible stewardship and advocacy of bicycling in the
Tri-State area.
4.2 Club Dues
4.2.1 The amount of annual
dues shall be set by Executive Board, effective January 1. Initial individual
club dues will be set at $15, youth dues at $10, family dues at $25, Corporate
dues at $10 per individual member if 10 or more members, and UW-Platteville
Cycling Club dues at $25.
4.2.2 Membership dues shall
cover a period of one year beginning January 1st and ending the 31st
of the following December.
4.2.3 Renewal dues shall be
charged at the full annual rate
4.2.4 Additional fees may be
assessed for other activities or requirements. Additional fees must be approved
by the Executive Board.
4.2.5 Requests for the refund
of club dues shall be made in writing to the Executive Board. The Executive
Board shall determine whether the request of refund is honored.
4.3 Types of Membership
4.3.1 Single adult and youth
memberships shall be open to anyone of legal age or a minor having the written
permission of his/her parent or legal guardian to join the club and participate
in club activities.
4.3.2 Family memberships
shall be open to an immediate family, which includes one or more adults and
their children under the age of 18. All family members shall have full the same
voting privileges as regular club members at all Club meetings and on other CRBC
business.
4.3.3 Corporate memberships
shall be open to a business that provides 10 or more members. Corporate members
shall have voice, but not voting privileges at all Club meetings and on other
CRBC business.
4.3.4 CRBC membership shall
be open to the UWP Cycling Club and all of its members in good standing. The
cost of the UWP Cycling Club membership shall be $25. UW-Platteville Cycling
Club members shall have voice, but not voting privileges at all CRBC meetings
and on other CRBC business. In return for this membership right, the UWP Club
agrees to participate in ongoing trail maintenance and construction, and to have
one (1) of their members at each CRBC board meeting.
4.4 Membership Suspension
or Revocation
4.4.1 The Executive Board
shall be responsible for suspending or revoking the membership of any member for
reasons deemed necessary by the Board in relation to the membership requirement
in 4.1 above.
4.4.2 The Executive Board
shall send written notice of pending suspension or revocation of the membership
to the concerned party at his/her last known address. The written notice shall
include specific reference to the allegations that led to the action pending.
4.4.3 The member concerned
shall have fourteen (14) days to respond to the allegations, or request a
hearing before the Executive Board.
5. Executive Board and
Club Meetings
5.1 Executive Board meetings
shall normally be held monthly.
5.2 The Annual (year end) Club
meeting shall normally be held in December for the purpose of electing Executive
officers and items of business stipulated in the by-laws.
5.2 The Executive Board and
Club meetings shall be governed by Robert’s Rule of order.
5.3 The President or the
Executive Board may call special Executive Board and/or Club meetings. Club
members may call special Club meetings by presenting to the Executive Board a
request signed by twenty five (25) percent of the members in good standing.
5.4 Four (4) Executive Board
members present shall constitute a quorum for a Board Meeting.
5.5 Ten (10) Club members and
two (2) Executive Board members present shall constitute a quorum for a Club
meeting
5.6 Minutes of Executive
Board and Club meetings shall be maintained and made available to all members.
6. Committees
6.1 The Executive Board or
the Annual (year end) Club meeting may create Standing Committees such as
Trails, Membership, Education, Advocacy, and Event Directors.
6.1.1 Trails Committee shall
direct and supervise all of CRBC trail construction and maintenance. The
Committee shall also educate members on proper trail construction and
maintenance organize trail maintenance days, and maintain of all club owned
equipment used for trail building and maintenance. The Trails Committee may
engage in other similar activities approved by the Executive Board.
6.1.2 Membership Committee
shall receive and process membership applications, maintain an up to date Roster
of Members, and promote embership throughout the Tri-State Area. The Committee
shall also maintain a mailing list of participants in CRBC sponsored or
affiliated races and events. The Membership Committee may engage in other
similar activities approved by the Executive Board.
6.1.3 Education Committee
shall organize events like the Bike Rodeos at schools in the Tri-State Area.
The Education Committee may engage in other similar activities approved by the
Executive Board.
6.1.4 Advocacy Committee shall
gain and maintain access to lands for trail development and act as a liaison
between the club and the various organizations that are involved in access
issues. The Advocacy Committee may engage in other similar activities approved
by the Executive Board.
6.1.5 Event Directors
Committee shall direct all CRBC sponsored events. The committee’s
responsibilities include acquiring insurance for each event and collecting the
appropriate premium/rider to offset the cost of the insurance. Each event will
exist on its own with its own Director and budget. The Event Directors
Committee may engage in other similar activities approved by the Executive
Board.
6.2 The Executive Board or
the Annual (year end) Club meeting may create Special Committees or appoint
persons to tasks that further the Mission of CRBC.
6.3 The Executive Board shall
appoint all Committee Chairpersons.
6.4 Committee Chairpersons
shall select their committee members and complete the tasks assigned to them.
7. Expenditures
7.1 Expenditure or
reimbursements in excess of fifty dollars ($50) and less than five hundred
dollars ($500) must have prior approval of the Executive Board. Certain classes
of expenditures may be given approval by the Executive Board before they come
due.
7.2 Expenditures in excess of
five hundred dollars ($500) must be approved at official Executive Board
meeting. See section 5.4.
7.3 Appropriate expenditures less than fifty dollars ($50) shall be reimbursed
by the
Treasurer. The Treasurer
shall have sole responsibility for determining the appropriateness of
expenditure under fifty dollars ($50).
8.
Indemnification
8.1 All Officers, Directors
or other duly elected persons of CRBC, their heirs, executors and administrators
shall be indemnified by CRBC against all cost, expenses and amounts or liability
therefore, reasonably incurred by or imposed on them in connection with any
action suit, proceeding or claim to which they may be made a party or become
involved by reason of an act of omissions or commission of their duties;
provided that such indemnification shall not apply if a person be finally
adjudged as having been individually guilty of willful misfeasance in the
performance of this duty.
8.2 CRBC will maintain a
General Liability insurance policy having a limit of at least $1,000,000 per
occurrence with a $2,000,000 aggregate. This policy will insure CRBC events,
hired or non-owned auto liability, and extend CRBC coverage to Mark & Denee
Hirsch on an additional insured basis.
8.3 CRBC will purchase a
General Liability insurance policy for Mark & Denee Hirsch for the use of their
property for CRBC activities. The policy will be in their name. The policy will
have a limit of at least $1,000,000 per occurrence with a $2,000,000 aggregate.
9. Amendments
9.1 Amendments to the By-Laws shall be by two thirds (2/3rds) majority vote at
the Annual (year end) Club meeting or specially called Club meeting. The
proposed amendments must be presented to the Executive Board 60 days prior to
the Annual (year end) Club meeting or specially called Club meeting. The
Executive Board must circulate the proposed amendments to the Club membership no
less than thirty (30) days prior to Annual (year end) Club meeting or specially
called Club meeting.
10. Disbanding
10.1 If CRBC is disbanded,
the remaining funds shall be used to satisfy any outstanding debts. Any
remaining balance of CRBC funds shall be given to any other recognized group or
groups supporting bicycling in the Tri-State Area.
